For travelers with specific dietary needs, it’s often important to request special meals when booking tickets. Airlines, railways, and other travel companies allow you to ask for meals tailored to personal, medical, or religious requirements.
This guide provides examples and formats to help you request special meals easily. Whether you need vegetarian, diabetic-friendly, child-friendly, or other specific meals, these templates ensure your needs are clearly communicated and smoothly managed.
1. Request for Adding a Vegetarian Meal Preference
To,
The Customer Service Manager,
[Airline/Train Service Name],
[Office Address],
Date: [Insert Date]
Subject: Request to Add Vegetarian Meal Preference to Ticket
Respected Sir/Madam,
I am [Your Name], a passenger scheduled to travel on [Travel Date] with PNR [PNR Number]. I am writing to request the addition of a vegetarian meal preference to my ticket, as I follow a vegetarian diet.
Below are the details of my travel:
1. Ticket Number: [Ticket Number]
2. Flight/Train Number: [Flight/Train Number]
3. Departure Station/Airport: [Departure Location]
4. Destination: [Destination Location]
Please update my meal preference in your system. Attached to this letter/email are copies of my ticket and proof of identity for your reference.
Thank you for your cooperation in addressing this request.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Email Address]
2. Request for Adding a Child Meal Preference
To,
The Customer Service Manager,
[Airline/Train Service Name],
[Office Address],
Date: [Insert Date]
Subject: Request to Add Child Meal Preference to Ticket
Respected Sir/Madam,
I am [Your Name], traveling with my child on [Travel Date]. The PNR for my booking is [PNR Number]. I kindly request the addition of a child meal preference to the ticket to cater to my child’s dietary needs.
Below are the details of the booking:
1. Ticket Number: [Ticket Number]
2. Child's Name: [Child’s Name]
3. Child’s Age: [Child’s Age]
4. Flight/Train Number: [Flight/Train Number]
5. Departure Location: [Departure Location]
I have attached copies of the ticket and identity proof for both myself and my child for verification purposes. Kindly confirm the update at your earliest convenience.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Email Address]
3. Request for Adding a Diabetic-Friendly Meal Preference
To,
The Customer Service Manager,
[Airline/Train Service Name],
[Office Address],
Date: [Insert Date]
Subject: Request to Add Diabetic-Friendly Meal Preference to Ticket
Respected Sir/Madam,
I, [Your Name], am a confirmed passenger for travel on [Travel Date] with PNR [PNR Number]. Due to health reasons, I require a diabetic-friendly meal during the journey and request you to update my meal preference accordingly.
Here are my booking details for reference:
1. Ticket Number: [Ticket Number]
2. Flight/Train Number: [Flight/Train Number]
3. Departure Station/Airport: [Departure Location]
4. Destination: [Destination Location]
For verification, I have attached copies of my ticket and a medical certificate supporting my dietary requirements. I would appreciate your prompt confirmation of this request.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Email Address]
4. Request for Adding a Halal Meal Preference
To,
The Customer Service Manager,
[Airline/Train Service Name],
[Office Address],
Date: [Insert Date]
Subject: Request to Add Halal Meal Preference to Ticket
Respected Sir/Madam,
I am [Your Name], a passenger booked to travel on [Travel Date] with PNR [PNR Number]. As I follow dietary restrictions requiring Halal food, I kindly request you to update my ticket to reflect a Halal meal preference.
Details of my journey are as follows:
1. Ticket Number: [Ticket Number]
2. Flight/Train Number: [Flight/Train Number]
3. Departure Station/Airport: [Departure Location]
4. Destination: [Destination Location]
I have attached a copy of my ticket and a valid ID proof for your reference. Please confirm once my meal preference has been updated.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Email Address]
5. Request for Adding a Low-Sodium Meal Preference
To,
The Customer Service Manager,
[Airline/Train Service Name],
[Office Address],
Date: [Insert Date]
Subject: Request to Add Low-Sodium Meal Preference to Ticket
Respected Sir/Madam,
I am [Your Name], holding a confirmed booking for travel on [Travel Date] with PNR [PNR Number]. Due to health-related dietary restrictions, I need to opt for a low-sodium meal and request you to update this preference on my ticket.
Here are my travel details for reference:
1. Ticket Number: [Ticket Number]
2. Flight/Train Number: [Flight/Train Number]
3. Departure Station/Airport: [Departure Location]
4. Destination: [Destination Location]
Attached are copies of my ticket and a doctor’s certificate verifying my dietary requirements. I would appreciate it if you could confirm the update at the earliest.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Email Address]
Key Points to Consider
Specificity: Clearly mention your meal preference (e.g., vegetarian, diabetic-friendly, child meal, etc.).
Travel Details: Include your travel date, ticket number, and PNR.
Timeliness: Submit the request well before the travel date to allow processing.
Mode of Communication: Applications can often be submitted via email, physical letters, or online forms.
Your dietary needs will be satisfied when traveling if you request a particular meal choice. Whether for personal preferences, religious beliefs, or health concerns, it’s imperative to give precise information to prevent inconvenience.
For a seamless process, send in your request well in advance and be sure to include the required supporting documentation. You can feel more secure if you confirm the update closer to the time of your trip.
With the help of these templates, you can create a concise and efficient application that will include your preferred meal on the ticket.
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[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
