When the original FIR copy is misplaced or needed for things like court cases, insurance claims, or reissuing documents, a duplicate copy is frequently requested. To receive it, you must first submit a formal application to the police station with the necessary information and accompanying documentation.
1. Application for Duplicate FIR Copy Due to Loss of Original
To,
The Station House Officer,
[Police Station Name],
[Police Station Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Issuance of Duplicate FIR Copy
Respected Sir/Madam,
I am [Your Name], residing at [Your Address], and I had lodged an FIR at your police station on [Date] regarding [Brief Description of Case]. The FIR was registered under number [FIR Number].
Unfortunately, I have misplaced the original FIR copy, and I urgently require a duplicate for [Reason, e.g., legal case, insurance claim]. I kindly request you to issue a certified duplicate copy of the FIR at the earliest. I have attached a copy of my identity proof and other relevant documents for your reference.
Thank you for your assistance.
Yours sincerely,
[Your Name]
[Your Contact Number]
2. Application for Issuance of Duplicate Birth Certificate for Lost Document
To,
The Station House Officer,
[Police Station Name],
[Police Station Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate FIR Copy for Legal Proceedings
Respected Sir/Madam,
I am [Your Name], and I lodged an FIR at your police station on [Date] concerning [Case Details]. The FIR is registered under number [FIR Number].
I need a certified duplicate copy of the FIR for legal proceedings scheduled on [Date]. Kindly provide the required document at the earliest to facilitate my preparation. I have attached a copy of my identity proof and case reference documents for verification.
Thank you for your prompt support.
Yours sincerely,
[Your Name]
[Your Contact Number]
3. Application for Duplicate FIR Copy for Insurance Claim
To,
The Station House Officer,
[Police Station Name],
[Police Station Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate FIR Copy for Insurance Claim
Respected Sir/Madam,
I am [Your Name], residing at [Your Address], and I filed an FIR on [Date] related to [Case Details, e.g., stolen vehicle, damaged property]. The FIR is registered under number [FIR Number].
For submitting my insurance claim with [Insurance Company Name], I require a certified duplicate copy of the FIR. I kindly request you to issue the document at the earliest. Attached are copies of my identity proof and insurance policy details for your reference.
Thank you for your cooperation.
Yours sincerely,
[Your Name]
[Your Contact Number]
4. Application for Duplicate FIR Copy for Passport Reissue
To,
The Station House Officer,
[Police Station Name],
[Police Station Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate FIR Copy for Passport Reissue
Respected Sir/Madam,
I, [Your Name], lodged an FIR on [Date] for the loss of my passport (Passport Number: [Number]) at your police station. The FIR is registered under number [FIR Number].
As I am in the process of applying for a new passport, I need a duplicate copy of the FIR as proof of the loss. Kindly issue the required document at your earliest convenience. Attached are copies of my identity proof and passport application acknowledgment for verification.
Thank you for your prompt action.
Yours sincerely,
[Your Name]
[Your Contact Number]
5. Application for Duplicate FIR Copy Due to Change in Address
To,
The Station House Officer,
[Police Station Name],
[Police Station Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate FIR Copy Due to Change in Address
Respected Sir/Madam,
I am [Your Name], previously residing at [Old Address], and I lodged an FIR on [Date] regarding [Case Details]. The FIR is registered under number [FIR Number].
Due to my recent change of address to [New Address], I require a duplicate copy of the FIR for future reference and to update my records. Kindly process my request at your earliest convenience. I have attached my identity proof and address change documentation for verification.
Thank you for your assistance.
Yours sincerely,
[Your Name]
[Your Contact Number]
Key Points to Consider
Reasons for Request: Clearly state why you need a duplicate FIR copy, such as for legal proceedings, insurance claims, or misplaced original documents.
Provide FIR Details: Mention the FIR number, date of filing, and details of the police station where it was lodged.
Attach Supporting Documents: Include proof of identity and any other supporting documents to establish your connection to the FIR.
Maintain a Formal Tone: Keep your application concise and professional to ensure prompt action.
Follow Up: If necessary, follow up with the police station to confirm the processing of your request.
A duplicate copy of the FIR must be obtained for a number of reasons, such as document recovery or legal procedures. A seamless process can be ensured by submitting an application that is clear, comprehensive, and includes the necessary paperwork.
You can obtain the replica FIR copy without difficulty and effectively handle your needs by following the instructions.
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
