You can ask your bank to issue a duplicate Fixed Deposit (FD) certificate if you’ve misplaced, damaged, or lost your original. In order to complete this process, a formal application must be submitted with the required paperwork, including identification documentation and FD data. Five sample applications that are suited to various situations are provided below to assist you in crafting your request.
1. General Application for Duplicate Fixed Deposit Certificate
To,
The Branch Manager,
[Bank Name],
[Branch Name],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Issuance of Duplicate Fixed Deposit Certificate
Respected Sir/Madam,
I am [Your Name], a customer of your esteemed bank, holding an FD account with the FD number [FD Number]. Unfortunately, I have misplaced my original Fixed Deposit certificate and am unable to locate it despite repeated searches.
I kindly request you to issue a duplicate certificate for the same. I assure you that the original certificate will be surrendered immediately if found in the future. I have enclosed copies of my identity proof and relevant FD details for verification.
Thank you for your assistance. I look forward to your prompt action on this matter.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
2. Application for Duplicate FD Certificate Due to Loss
To,
The Branch Manager,
[Bank Name],
[Branch Name],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Fixed Deposit Certificate Due to Loss
Respected Sir/Madam,
I am [Your Name], a holder of a Fixed Deposit account (FD Number: [FD Number]) with your bank. I regret to inform you that my FD certificate has been lost. Despite thorough efforts, I have been unable to locate it.
As per your bank’s procedure, I have attached a copy of my FIR filed at [Police Station Name] on [Date] reporting the loss of the certificate. I also enclose my identity proof for verification. Kindly issue a duplicate certificate at the earliest.
Thank you for your cooperation. Please let me know if additional formalities are required.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
3. Application for Duplicate FD Certificate Due to Damage
To,
The Branch Manager,
[Bank Name],
[Branch Name],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Issuance of Duplicate Fixed Deposit Certificate Due to Damage
Respected Sir/Madam,
I am [Your Name], a Fixed Deposit account holder in your branch with FD number [FD Number]. The original FD certificate issued to me has been damaged due to [reason, e.g., accidental spillage, wear and tear].
I request you to kindly issue a duplicate Fixed Deposit certificate. I have enclosed the damaged certificate along with a copy of my identity proof and FD details for your reference.
I would appreciate your prompt action in this matter. Please let me know if additional documents or formalities are needed.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
4. Application for Duplicate FD Certificate Due to Theft
To,
The Branch Manager,
[Bank Name],
[Branch Name],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Fixed Deposit Certificate Due to Theft
Respected Sir/Madam,
I am [Your Name], holding a Fixed Deposit account (FD Number: [FD Number]) with your bank. Unfortunately, my original FD certificate was stolen during a burglary at my residence on [Date].
I have registered an FIR at [Police Station Name] (FIR No: [FIR Number]), a copy of which is attached for your reference. I kindly request you to issue a duplicate Fixed Deposit certificate at the earliest to ensure continued record of my deposit.
Thank you for your assistance. Please let me know if any further formalities are required.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
5. Application for Duplicate FD Certificate in Case of Joint Account
To,
The Branch Manager,
[Bank Name],
[Branch Name],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Fixed Deposit Certificate for Joint Account
Respected Sir/Madam,
We, [Your Name] and [Joint Holder’s Name], hold a Fixed Deposit account with your bank (FD Number: [FD Number]). The original FD certificate issued to us has been misplaced. Despite thorough efforts, we have been unable to locate it.
We request you to issue a duplicate certificate. We assure you that the original certificate will be returned immediately if found. Enclosed are copies of our identity proofs and relevant FD details for verification.
Thank you for your assistance. Kindly process our request at the earliest.
Yours sincerely,
[Your Name] and [Joint Holder’s Name]
[Contact Numbers]
[Addresses]
Key Points to Consider
Documents Required:
1. Application letter for issuance of duplicate FD certificate.
2. Valid identity proof (Aadhaar, PAN, etc.).
3. Proof of ownership of the FD (FD number or account statement).
4. FIR copy (in case of theft or loss).
Steps to Follow:
1. Visit the branch where the FD was created.
2. Submit the application letter along with the necessary documents.
3. Complete any indemnity or declaration form, if required.
4. Await processing and issuance of the duplicate FD certificate.
It is crucial to include all relevant information and supporting documentation for verification when requesting a duplicate fixed deposit certificate. The bank will process your request more quickly if you customize your application to your unique circumstances.
If there is a delay in issuing the duplicate certificate, always follow up with the bank. You may steer clear of any problems by making sure that all communications are clear and that all paperwork is accurate.
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
