Maternity and paternity leave are important rights that allow parents to take time off work to care for their newborn or newly adopted child. Whether you’re expecting a baby or already a parent, knowing how to apply for leave is essential. A clear and professional application not only ensures you follow your company’s policies but also helps maintain a good relationship with your employer.
In this post, we’ll share simple formats and tips for writing a respectful and clear leave application. These examples will guide you in submitting your request on time and with confidence. Ready to make your leave request stress-free? Let’s get started!
1. Application for Maternity Leave Due to Pregnancy
To,
The HR Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Maternity Leave
Respected Sir/Madam,
I am [Your Full Name], working as [Your Designation] in the [Department Name]. I am writing to formally request maternity leave starting from [Start Date] until [End Date], as I am expecting to give birth around [Due Date].
I have attached a medical certificate confirming my expected delivery date and my physician's advice for the recommended rest period. I kindly request your approval for the leave and would be happy to assist with any handover process or work transition before my leave begins.
Thank you for your consideration and support during this important time.
Yours sincerely,
[Your Name]
[Your Contact Information]
2. Application for Paternity Leave
To,
The HR Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Paternity Leave
Respected Sir/Madam,
I am [Your Full Name], working as [Your Designation] in the [Department Name]. I am writing to request paternity leave as my partner is expecting our baby on [Expected Date]. I would like to take paternity leave from [Start Date] to [End Date] to support my partner during and after the birth of our child.
Please find attached a copy of the expected due date from the doctor. I assure you that I will manage my responsibilities and ensure a smooth transition during my leave period.
Thank you for your consideration, and I look forward to your approval.
Yours sincerely,
[Your Name]
[Your Contact Information]
3. Application for Extended Maternity Leave
To,
The HR Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Extended Maternity Leave
Respected Sir/Madam,
I am [Your Full Name], currently on maternity leave from [Start Date]. Due to some unforeseen complications in my recovery, I would like to request an extension of my maternity leave until [New End Date].
I have attached a medical certificate from my doctor confirming the need for this extended leave. I appreciate your understanding and consideration, and I assure you that I will return to work as soon as I am able.
Thank you for your support during this time.
Yours sincerely,
[Your Name]
[Your Contact Information]
4. Application for Paternity Leave with Short Duration
To,
The HR Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Short Paternity Leave
Respected Sir/Madam,
I am [Your Full Name], working in the [Department Name] as [Your Designation]. My partner is expecting to deliver on [Expected Date], and I would like to request paternity leave for [Number of Days], starting from [Start Date] to [End Date], to be with my family.
Please consider this request, and I will make arrangements to ensure no disruption in my responsibilities during my short leave. Thank you for your understanding and support.
Yours sincerely,
[Your Name]
[Your Contact Information]
5. Application for Maternity Leave with Request for Work-from-Home Option
To,
The HR Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Maternity Leave and Work-from-Home Arrangement
Respected Sir/Madam,
I am [Your Full Name], working as [Your Designation] in the [Department Name]. As I am expecting my child on [Expected Date], I would like to formally request maternity leave from [Start Date] to [End Date]. However, in case my recovery allows, I would also appreciate the opportunity to work from home for [Duration] if feasible.
I have attached the necessary medical documents and am happy to discuss my work responsibilities and how they can be managed during this period. Your support and understanding would be greatly appreciated.
Yours sincerely,
[Your Name]
[Your Contact Information]
Maternity and paternity leave are essential to support the health and well-being of both the parent and the child. Submitting a well-organized leave application helps ensure clear communication and a smooth transition during your time away.
It’s important to include details like the start and end dates of your leave and mention any changes to your work responsibilities while you’re gone. This helps your employer manage your workload and plan ahead for your temporary absence.
By following your company’s policies and maintaining a professional tone in your application, you can ensure your leave request is handled smoothly and with understanding. This allows you to focus on your family during this special time.
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
