Academic or employment problems may arise from name errors on a school leaving certificate. It’s critical to fix them right away to prevent more issues.
You can easily have your name corrected by submitting the appropriate application and supporting documentation.
1. General Application for Name Correction
To,
The Principal,
[School Name],
[School Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Rectification of Name on School Leaving Certificate
Respected Sir/Madam,
I, [Your Name], was a student of your esteemed institution and graduated in the year [Year]. Upon receiving my school leaving certificate, I noticed that my name is incorrectly mentioned as “[Incorrect Name]” instead of “[Correct Name]”.
To rectify this, I am attaching the following documents for verification:
1. Copy of my school leaving certificate.
2. Aadhaar Card showing the correct name.
3. Birth Certificate.
I kindly request you to update my name on the certificate and issue a corrected version at the earliest. I shall be happy to comply with any additional requirements.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
2. Application for Name Correction Due to Spelling Mistake
To,
The Principal,
[School Name],
[School Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Rectification of Spelling Mistake in Name
Respected Sir/Madam,
I am [Your Name], a former student of your school, bearing Admission Number [Admission Number]. Upon reviewing my school leaving certificate, I noticed a spelling error in my name. It is recorded as “[Incorrect Name]” instead of “[Correct Name]”.
I am attaching the necessary documents, including a copy of my Aadhaar Card and Birth Certificate, which confirm the correct spelling of my name. Kindly rectify the error and reissue the corrected certificate at the earliest.
Thank you for your understanding and prompt action.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
3. Application for Name Correction Due to Change in Legal Name
To,
The Principal,
[School Name],
[School Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Name Update on School Leaving Certificate After Legal Change
Respected Sir/Madam,
I, formerly known as “[Previous Name],” was a student at your school during the academic years [Years]. Recently, I have legally changed my name to “[New Name]” through a gazette notification. However, my school leaving certificate still reflects my old name.
For your reference, I have enclosed the following documents:
1. A copy of the official gazette notification.
2. Affidavit of name change.
3. Aadhaar Card with updated name.
I kindly request you to update my school leaving certificate with my new name and issue a corrected version.
Yours sincerely,
[Your New Name]
[Your Contact Number]
[Your Address]
4. Application for Name Correction Due to Clerical Error
To,
The Principal,
[School Name],
[School Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request to Rectify Clerical Error in Name on School Leaving Certificate
Respected Sir/Madam,
I am [Your Name], and I was a student of your school during the batch of [Year]. Unfortunately, my name has been recorded incorrectly on the school leaving certificate as “[Incorrect Name]”. This appears to be a clerical error during the issuance process.
To facilitate the correction, I am providing the following documents:
1. A copy of my school admission record.
2. Birth Certificate.
3. Aadhaar Card showing the correct name.
I request your assistance in rectifying this error at the earliest convenience.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
5. Application for Name Correction Due to Mismatch in Supporting Documents
To,
The Principal,
[School Name],
[School Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Name Correction to Match Supporting Documents
Respected Sir/Madam,
I, [Your Name], graduated from your institution in [Year]. Upon reviewing my school leaving certificate, I noticed that my name does not match the name mentioned in my Aadhaar Card and Birth Certificate.
The name on my certificate is “[Incorrect Name]”, whereas my correct name is “[Correct Name]”. To resolve this issue, I am enclosing the following documents:
1. Aadhaar Card.
2. Birth Certificate.
3. A copy of the school leaving certificate.
I request you to kindly make the necessary corrections and issue a revised certificate.
Yours sincerely,
[Your Name]
[Your Contact Number]
[Your Address]
Key Points to Consider
Verify the Error: Check your school leaving certificate carefully to identify the incorrect name.
Supporting Documents: Gather necessary documents that prove your correct name, such as:
1. Aadhaar Card or Passport.
2. Birth Certificate.
3. School Admission Record.
Draft a Formal Application: Write a clear and polite request explaining the error and the need for correction.
Attach Relevant Proofs: Include copies of documents supporting the correct spelling of your name.
Submit to the Right Authority: Typically, the application is submitted to the school principal or the educational board that issued the certificate.
Follow Up: Keep track of your application status to ensure timely rectification.
For future use, it’s crucial to update your name on a school leaving certificate. The problem can be swiftly resolved with a well-written application and the appropriate paperwork.
You can guarantee the accuracy of your records and prevent future issues by fixing the error as soon as possible.
These actions will ensure a stress-free and seamless process.
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
