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How to Learn Pivot Table Quickly in MS Excel (With Example)

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Pivot Table is a very important command in MS Excel. It reduces our working time and reduces the chances of error in calculation. So, first of all I want to tell you what we can do with the help of pivot table-

We will take an example to understand the pivot table in MS Excel.

Example of Pivot Table:-

We have an excel data sheet that contain Name of Company, Sale Amount and Sales Tax Amount. In this sheet the name of company are repeating as the sales made by them.  Now we want to know the total amount of sales along with sales tax amount in total per company. So now we will use pivot table to get it.

Company Name Sale Amount Sales Tax @ 5%
Dayawati Industries 2381 119
Artemis Medicare 29800 1490
Adlife Enterprises 22857 1143
Artemis Medicare 1232 62
Adlife Enterprises 22857 1143
Advance Fertility 12381 619
Advance Fertility 12381 619
All India Medicos 2400 120
Adlife Enterprises 22857 1143
All India Medicos 4000 200
D.N. Hospital 4952 248
Adlife Enterprises 22857 1143
Artemis Medicare 25670 1284
Dayawati Industries 24762 1238
Artemis Medicare 4286 214
Artemis Medicare 1440 72
Adlife Enterprises 3526 176
Dayawati Industries 5930 297
D.N. Hospital 2560 128
Grand Total 229129 11458

Now select the entire table of data (do not select “Grand Total” Column) then click on “insert” button and click on “Pivot Table” Button.

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Create Pivot Table:-

Now a window will appear that will ask for Select a Table or Range, So enter the table range or it will take automatically as we already selected before clicking the Pivot Table Button.

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Now Click on OK button at the bottom of window.

After clicking OK Button a new excel worksheet will be open that will show the below result.

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Now Click on Company, Sales Amount and Sales Tax @ 5% Check Box Button in PivotTable Field List at the right side in the excel worksheet.

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So you can see in the excel worksheet that your Pivot Table is ready and showing the result as you want. This is showing the name of company with their total sale amount along with their Sales tax amount.

Ok, Now further let me tell you one more thing that, if you change any value or name or anything in your main data sheet the result will also be changed, you just need to right click on the Pivot Table and just click on Refresh button, immediately your Pivot Table data will be change as per your data correction.

Refreshing of Pivot Table:-

Here is an image which showing where is your refresh button in pivot table.

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So friends that’s it for pivot table in Microsoft Excel if you have any question or suggestion, feel free to comment in the comment box we will definitely solve your problem in the next article on our website TechGuruPlus.com

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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]

Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.

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