QuickBooks is the most widely used accounting software for small businesses to track financial health and manage income and expenses. It can be used to bill clients, pay bills, generate reports, and prepare tax returns. QuickBooks offers a variety of solutions that anybody, from a freelancer to a small corporation, may use.
QuickBooks has a range of options, but for most new businesses, we recommend QuickBooks Online.
Quickbooks Shortcut Keys List
| Action | Keyboard shortcut |
| Open the Help window | F1 |
| Close current window | Esc |
| Open the Product Information window (Product and License number, company file location, etc) | F2 or Ctrl + 1 |
| Open the Find Transaction window (Transactions, invoices, etc) | Ctrl + F |
| Open the Search window (Customers, accounts, transactions, etc) | F3 or Ctrl + 2 |
| Open Tech Help / Technical Info window (System info) | F2 to open the Product Info window, then press F3 |
| Increase or decrease the amount | + or – |
| Go to the next data field | Tab |
| Go to the previous data field | Shift + Tab |
| Copy, paste, undo, cut | Ctrl + C, Ctrl + V, Ctrl + Z, Ctrl + X |
| Date fields on forms | |
| Open calendar to select a date | Alt + ↓ |
| Advance a day | + |
| Back a day | – |
| Go to today | T |
| Go to the first day of the week | W |
| Go to the last day of the week | K |
| Go to the same day next week | ] |
| Go to the same day last week | [ |
| Go to the first day of the month | M |
| Go to the last day of the month | H |
| Go to the same day of the month next month | ; |
| Go to the same day of the month last month | ‘ (apostrophe) |
| Go to the first day of the year (Jan 1) | Y |
| Forms and transactions (invoices, expenses, etc) | |
| Record or save a transaction | Enter |
| Add a new transaction line | Ctrl + Ins |
| Delete selected transaction line | Ctrl + Del |
| Copy a transaction line | Highlight a transaction line, then press Ctrl + Alt + Y. *Only available in QuickBooks 2018 and later. |
| Paste a transaction line | Highlight a blank transaction line, then press Ctrl + Alt + V. *Only available in QuickBooks 2018 and later. |
| Go to the next or previous transaction line | ↑ or ↓ |
| Open the full list for the selected dropdown menu (product, service, customer, etc) | Highlight the ▼ dropdown menu, then press Ctrl + L. Press Ctrl + U to add a selected item from the list to your open form. |
| Move between pages on forms and reports | Page Up or Page Down |
| Save and close the current form | Alt + S |
| Go to your last open form of the same type | Alt + P |
| Save and go to the next form of the same type | Alt + N |
| Print form (or list) | CTRL + P |
| Memorize current form and its transactions | Ctrl + M |
| Open Memorized Transaction List | Ctrl + T |
| Open transaction history (for current form) | Ctrl + H |
| Open transaction journal (for current form) | Ctrl + Y |
| Lists (Customer Center, Account Register, Item List, etc) | |
| Go to the first item or last item on a list or register | Ctrl + Page Up |
| or | |
| Ctrl + Page Down | |
| Create a new item on a list (account, customer, product or service, etc) | Ctrl + N |
| Edit an item on a list (account, customer, product or service, etc) | Ctrl + E |
| Delete an item on a list (account, customer, product or service, etc) | Ctrl + D |
| Run a Quick Report for an item on a list | Ctrl + F6 |
| Refresh list (You only see this if you are in the multi-user mode. This is useful if multiple users are editing the same list.) | F5 |
| Start a new task anywhere in QuickBooks | |
| Action | Keyboard shortcut |
| Create a new invoice | Ctrl + I |
| Create a new check | Ctrl + W |
| Open the Customer Center | Ctrl + J |
| Open the Chart of Accounts | Ctrl + A |
| Open an Account Register | Ctrl + R, then select an account. If you are in an account register, select a transaction and press Ctrl+G. This opens the register for the associated “transfer” account. |
| Open your company file with no open windows or menus | Hold Alt after you open your company file on the Open Company window |
| Close QuickBooks | Alt + F4 |
| Open QuickBooks Service Keys (Payroll only) | Ctrl + K |
| Set up YTD Amounts for Payroll (Payroll only) | Select the Help menu and then About QuickBooks. When the product screen appears, Ctrl + Alt + Y. |
Thank you for reading, If you liked this article, then definitely share it with your friends on social media, so that they too can get this information.
Download PDF
Download Excel File
Join Our WhatsApp Group
Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
Nice suggestion
Good guide 👍