70+ Microsoft Access Shortcut Keys List Download in PDF & Excel File

70+ Microsoft Access Shortcut Keys List Download in PDF & Excel File

If you’ve ever used Microsoft Access form to enter any bulky  Data, then you know how tedious and time consuming job it can be. That’s why it is best practice to learn shortcuts keys in Access also it also simplify your typing skills and keep you working mouse-free. The list below include some of the shortcuts that I find most useful, and also you can download below shortcuts in both PDF and Excel,

Frequently used shortcuts

ActionPress
Select the active tab of the ribbon and activate Key TipsAlt or F10
(to move to a different tab, use Key Tips or the arrow keys)
Open the Home tabAlt+H
Open the Tell me box on the ribbonAlt+Q, and then enter the search term
Display the shortcut menu for the selected itemShift+F10
Move the focus to a different pane of the windowF6
Open an existing databaseCtrl+O or Ctrl+F12
Show or hide the Navigation PaneF11
Show or hide a property sheetF4
Switch between Edit mode (with insertion point displayed) and Navigation mode in the Datasheet or Design viewF2
Switch to Form view from the form Design viewF5
Move to the next or previous field in the Datasheet viewThe Tab key or Shift+Tab
Go to a specific record in the Datasheet viewAlt+F5
(then, in the record number box, type the record number and press Enter)
Open the Print dialog box from Print (for datasheets, forms, and reports)Ctrl+P
Open the Page Setup dialog box (for forms and reports)S
Zoom in or out on a part of the pageZ
Open the Find tab in the Find and Replace dialog box in the Datasheet view or Form viewCtrl+F
Open the Replace tab in the Find and Replace dialog box in the Datasheet view or Form viewCtrl+H
Add a new record in Datasheet view or Form viewCtrl+Plus Sign (+)
Open the Help windowF1
Exit AccessAlt+F4

Navigate the ribbon with only the keyboard

ActionPress
Open the File pageAlt+F
Open the Home tabAlt+H
Open the Create tabAlt+C
Open the External Data tabAlt+X or Alt+X,1
Open the Database Tools tabAlt+Y
Open the Fields tabAlt+J, B
Open the Table tabAlt+J, T
Open the Add-ins tab, if presentAlt+X, 2
Open the Tell me box on the ribbonAlt+Q, and then enter the search term

Work with database files(Open and save databases)

ActionPress
Open a new databaseCtrl+N
Open an existing databaseCtrl+O or Ctrl+F12
Open the selected folder or fileEnter
Open the folder one level above the selected folderBackspace
Delete the selected folder or fileDelete
Display a shortcut menu for a selected item such as a folder or fileShift+F10
Move forward through optionsTab
Move backward through optionsShift+Tab
Open the Look in listF4 or Alt+I
Save a database objectCtrl+S or Shift+F12
Open the Save As dialog boxF12 or Alt+F+S

Work with menus, dialog boxes, wizards, and property sheets

ActionPress
Show KeyTipsAlt or F10
Show the program icon menu (on the program title bar), also known as the control menuAlt+Spacebar
With the menu or submenu visible, select the next or previous commandThe Down or Up arrow key
Select the menu to the left or right; or, when a submenu is visible, switch between the main menu and the submenuThe Left or Right arrow key
Select the first or last command on the menu or submenuHome or End
Open the selected menu, or perform the action assigned to the selected buttonSpacebar or Enter
Open a shortcut menu or open a drop-down menu for the selected gallery itemShift+F10
Scroll up or down in the selected gallery listPage Up or Page Down
Move to the top or bottom of the selected gallery listCtrl+Home or Ctrl+End
Close the visible menu and submenu at the same timeAlt
Close the visible menu; or, with a submenu visible, close only the submenuEsc

Work with text boxes, combo boxes, and list boxes

ActionPress
Move to the beginning of the entryHome
Move to the end of the entryEnd
Move one character to the left or rightThe Left or Right arrow key
Move one word to the left or rightCtrl+Left arrow or Ctrl+Right arrow
Select from the insertion point to the beginning of the text entryShift+Home
Select from the insertion point to the end of the text entryShift+End
Change the selection by one character to the leftShift+Left arrow
Change the selection by one character to the rightShift+Right arrow
Change the selection by one word to the leftCtrl+Shift+Left arrow
Change the selection by one word to the rightCtrl+Shift+Right arrow

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