All Shortcuts of Microsoft Word (191 Shortcut Keys) Download in Excel (.xls file)

1 What is Microsoft Word?  What Is the Purpose of MS Word?

MS Word is a word processing software from Microsoft that may be used to generate professional-looking documents, letters, reports, and other documents. It offers powerful capabilities that let you prepare and modify your files and documents in the most efficient way possible. 

2 History of Microsoft Word? 

MS Word was created by Charles Simonyi, a developer, and Richard Brodie, a software engineer. This application was first known as “Multi-Tool Word,” but it was subsequently renamed MS Word. It was first released in 1983. Word for Windows is available as a standalone application or as part of the Microsoft Office suite.

Microsoft Word for Mac was first released in 1985 as Word 1.0. “.doc” is the extension for any word document.

3 Where can you locate Microsoft Word on your computer?

To open MS Word on your PC, follow these simple steps:

Start –> All Programs –> MS Office –> MS Word.

All Programs should be started. MS Word is a part of Microsoft Office.

4 What is the purpose of Microsoft Word?

MS Word allows users to produce reports, and create papers, resumes, and contracts, among other things. This is one of the most frequently used programs in the Office suite.

5 How do I make a Microsoft Word document?

To generate an MS Word document, launch Microsoft Word using the instructions outlined above. Then, after the software is open, go to “File” and then “New.” This creates a new document in which you may write something fresh. Knowing how to use Microsoft Word is essential since it is used by people of all ages, in schools, universities, and for official purposes.

6 The different fields in which MS Word is employed and streamlines an individual’s job are listed below:

  • In education, it is regarded as one of the most basic instruments that both instructors and pupils may employ. Using MS Word to create notes is easier since you can include shapes and graphics to make them more interactive. Making assignments in MS Word and submitting them online is very convenient.
  • In the workplace, MS Word may be used to easily submit letters, and bills, create reports, letterheads, and sample documents.
  • Creating and Updating Your Resume: One of the greatest tools for creating and updating your resumes. It’s simple to edit and make adjustments based on your experience.
  • For Authors, Because distinct choices for bibliography, table of contents, and other features are available, it is the greatest tool for authors to utilize while authoring books and modifying the layout and alignment to their preferences.
  • Microsoft Word is a must-have for everyone who creates any form of document. Use this handy tool to quickly and simply produce a range of professional papers.
  • Microsoft Word is, without a doubt, the most widely used word processor in the world. Because it’s part of Microsoft’s Office Suite, which is used on more than a billion devices across the world.

Here Are Very Useful Shortcut Keys Of Microsoft Word, That Will Help You To Speed Up Your Work And Short The Time Consumption Of Work, So Check Out Below:-

Microsoft Word Shortcut Keys List

Frequently Used Shortcuts

Ctrl+ASelect all
Ctrl+[Decrease font size 1 point
Ctrl+]Increase font size 1 point
Ctrl+ECenter text
Ctrl+LLeft align text
Ctrl+RRight align text
Alt+W, Q, then tab in Zoom dialog box to the value you wantZoom

Function Keys

F1Get Help or visit
F2Move text or graphics.
F4Repeat the last action.
F5Choose the Go To command (Home tab).
F6Go to the next pane or frame.
F7Choose the Spelling command (Review tab).
F8Extend a selection.
F9Update the selected fields.
F10Show KeyTips.
F11Go to the next field.
F12Choose the Save As command.

Shift+Function Keys

Shift+F1Start context-sensitive Help or reveal formatting.
Shift+F2Copy text.
Shift+F3Change the case of letters.
Shift+F4Repeat a Find or Go To action.
Shift+F5Move to the last change.
Shift+F6Go to the previous pane or frame (after pressing F6).
Shift+F7Choose the Thesaurus command (Review tab, Proofing group).
Shift+F8Reduce the size of a selection.
Shift+F9Switch between a field code and its result.
Shift+F10Display a shortcut menu.
Shift+F11Go to the previous field.
Shift+F12Choose the Save command.

Ctrl+Function Keys

Ctrl+F1Expand or collapse the ribbon.
Ctrl+F2Choose the Print Preview command.
Ctrl+F3Cut to the Spike.
Ctrl+F4Close the window.
Ctrl+F6Go to the next window.
Ctrl+F9Insert an empty field.
Ctrl+F10Maximize the document window.
Ctrl+F11Lock a field.
Ctrl+F12Choose the Open command.

Ctrl+Shift+Function Keys

Ctrl+Shift+F3Insert the contents of the Spike.
Ctrl+Shift+F5Edit a bookmark.
Ctrl+Shift+F6Go to the previous window.
Ctrl+Shift+F7Update linked information in a Word source document.
Ctrl+Shift+F8, and then press an arrow keyExtend a selection or block.
Ctrl+Shift+F9Unlink a field.
Ctrl+Shift+F11Unlock a field.
Ctrl+Shift+F12Choose the Print command.

Alt+Function Keys

Alt+F1Go to the next field.
Alt+F3Create a new Building Block.
Alt+F4Exit Word.
Alt+F5Restore the program window size.
Alt+F6Move from an open dialog box back to the document, for dialog boxes that support this behavior.
Alt+F7Find the next misspelling or grammatical error.
Alt+F8Run a macro.
Alt+F9Switch between all field codes and their results.
Alt+F10Display the Selection task pane.
Alt+F11Display Microsoft Visual Basic code.

Alt+Shift+Function Keys

Alt+Shift+F1Go to the previous field.
Alt+Shift+F2Choose the Save command.
Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Alt+Shift+F10Display a menu or message for an available action.
Alt+Shift+F12Choose Table of Contents button in the Table of Contents container when the container is active.

Ctrl+Alt+Function Keys

Ctrl+Alt+F1Display Microsoft System Information.
Ctrl+Alt+F2Choose the Open command.

Navigate the Ribbon with only the Keyboard

Alt+FTo use Backstage view, open the File page.
Alt+GTo use themes, colors, and effects, such as page borders, open the Design tab.
Alt+HTo use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.
Alt+MTo manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .
Alt+NTo insert tables, pictures and shapes, headers, or text boxes, open Insert tab.
Alt+PTo work with page margins, page orientation, indentation, and spacing, open Layout tab.
Alt+Q, then enter the search termTo type a search term for Help content, open “Tell me” box on ribbon.
Alt+RTo use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.
Alt+STo add a table of contents, footnotes, or a table of citations, open the References tab.
Alt+WTo choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.

Work with documents in different views

Alt+W, FSwitch to Read Mode view
Alt+Ctrl+PSwitch to Print Layout view.
Alt+Ctrl+OSwitch to Outline view.
Alt+Ctrl+NSwitch to Draft view.

Work with headings in Outline view

Alt+Shift+Left ArrowPromote a paragraph.
Alt+Shift+Right ArrowDemote a paragraph.
Ctrl+Shift+NDemote to body text.
Alt+Shift+Up ArrowMove selected paragraphs up.
Alt+Shift+Down ArrowMove selected paragraphs down.
Alt+Shift+Plus SignExpand text under a heading.
Alt+Shift+Minus SignCollapse text under a heading.
Alt+Shift+AExpand or collapse all text or headings.
The slash (/) key on the numeric keypadHide or display character formatting.
Alt+Shift+LShow the first line of text or all text.
Alt+Shift+1Show all headings with the Heading 1 style.
Alt+Shift+nShow all headings up to Heading n.
Ctrl+TabInsert a tab character.

Navigate in Read Mode view

HomeGo to beginning of document.
EndGo to end of document.
n (n is the page number you want to go to), EnterGo to page n.
EscExit Read mode.

Edit and move text and graphics

F8Turn extend mode on.
F8, and then press Left Arrow or Right ArrowSelect the nearest character.
F8 (press once to select a word, twice to select a sentence, and so on)Increase the size of a selection.
Shift+F8Reduce the size of a selection.
EscTurn extend mode off.
Shift+Right ArrowExtend a selection one character to the right.
Shift+Left ArrowExtend a selection one character to the left.
Ctrl+Shift+Right ArrowExtend a selection to the end of a word.
Ctrl+Shift+Left ArrowExtend a selection to the beginning of a word.
Shift+EndExtend a selection to the end of a line.
Shift+HomeExtend a selection to the beginning of a line.
Shift+Down ArrowExtend a selection one line down.
Shift+Up ArrowExtend a selection one line up.
Ctrl+Shift+Down ArrowExtend a selection to the end of a paragraph.
Ctrl+Shift+Up ArrowExtend a selection to the beginning of a paragraph.
Shift+Page DownExtend a selection one screen down.
Shift+Page UpExtend a selection one screen up.
Ctrl+Shift+HomeExtend a selection to the beginning of a document.
Ctrl+Shift+EndExtend a selection to the end of a document.
Alt+Ctrl+Shift+Page DownExtend a selection to the end of a window.
Ctrl+AExtend a selection to include the entire document.
Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection modeSelect a vertical block of text.
F8+arrow keys; press Esc to cancel selection modeExtend a selection to a specific location in a document.

Delete Text and Graphics

BackspaceDelete one character to the left.
Ctrl+BackspaceDelete one word to the left.
DeleteDelete one character to the right.
Ctrl+DeleteDelete one word to the right.
Ctrl+XCut selected text to the Office Clipboard.
Ctrl+ZUndo the last action.
Ctrl+F3Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in another location).

Copy and move text and graphics

Press Alt+H to move to the Home tab, and then press F,O.Open the Office Clipboard
Ctrl+CCopy selected text or graphics to the Office Clipboard.
Ctrl+XCut selected text or graphics to the Office Clipboard.
Ctrl+VPaste the most recent addition or pasted item from the Office Clipboard.
F2 (then move the cursor and press Enter)Move text or graphics once.
Shift+F2 (then move the cursor and press Enter)Copy text or graphics once.
Alt+F3When text or an object is selected, open the Create New Building Block dialog box.
Shift+F10When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
Ctrl+F3Cut to the Spike.
Ctrl+Shift+F3Paste the Spike contents.
Alt+Shift+RCopy the header or footer used in the previous section of the document.

Format Characters and Paragraphs

Ctrl+DOpen the Font dialog box to change the formatting of characters.
Shift+F3Change the case of letters.
Ctrl+Shift+AFormat all letters as capitals.
Ctrl+BApply bold formatting.
Ctrl+UApply an underline.
Ctrl+Shift+WUnderline words but not spaces.
Ctrl+Shift+DDouble-underline text.
Ctrl+Shift+HApply hidden text formatting.
Ctrl+IApply italic formatting.
Ctrl+Shift+KFormat letters as small capitals.
Ctrl+Equal SignApply subscript formatting (automatic spacing).
Ctrl+Shift+Plus SignApply superscript formatting (automatic spacing).
Ctrl+SpacebarRemove manual character formatting.
Ctrl+Shift+QChange the selection to the Symbol font.

Change or re-size the font

Ctrl+Shift+FOpen the Font dialog box to change the font.
Ctrl+Shift+>Increase the font size.
Ctrl+Shift+<Decrease the font size.
Ctrl+]Increase the font size by 1 point.
Ctrl+[Decrease the font size by 1 point.

Copy Formatting

Ctrl+Shift+CCopy formatting from text.
Ctrl+Shift+VApply copied formatting to text.

Change Paragraph Alignment

Ctrl+ESwitch a paragraph between centered and left-aligned.
Ctrl+JSwitch a paragraph between justified and left-aligned.
Ctrl+RSwitch a paragraph between right-aligned and left-aligned.
Ctrl+LLeft align a paragraph.
Ctrl+MIndent a paragraph from the left.
Ctrl+Shift+MRemove a paragraph indent from the left.
Ctrl+TCreate a hanging indent.
Ctrl+Shift+TReduce a hanging indent.
Ctrl+QRemove paragraph formatting.

Copy and review text formats

Ctrl+Shift+* (asterisk on the numeric keypad does not work)Display nonprinting characters.
Shift+F1 (then click the text with the formatting you want to review)Review text formatting.
Ctrl+Shift+CCopy formats.
Ctrl+Shift+VPaste formats.

Set Line Spacing

Ctrl+1Single-space lines.
Ctrl+2Double-space lines.
Ctrl+5Set 1.5-line spacing.
Ctrl+0 (zero)Add or remove one line space preceding a paragraph.

Mail Merge and Fields

Alt+Shift+KPreview a mail merge.
Alt+Shift+NMerge a document.
Alt+Shift+MPrint the merged document.
Alt+Shift+EEdit a mail-merge data document.
Alt+Shift+FInsert a merge field.

✪ Download in Excel

(.xls file)

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