OneNote is a digital note-taking programme that keeps all of your notes, research, goals, and information in one place – anything you need to remember and manage at home, at work, or at school. Notebooks in OneNote never run out of paper. Notes are simple to organize, print, and share, and you can quickly search for and locate critical information, even if you forgot where you put it. Your notebooks are also kept online, so you may access them from any of your mobile devices. OneNote is a digital notepad that you may keep on your computer.
OneNote is the perfect program for documenting just much anything, whether you have a million ideas, a million things to accomplish, or a million things to remember. You may use OneNote to type notes or record audio on your laptop. OneNote allows you to create notebooks for various themes, each with an infinite number of sections and pages.
Microsoft OneNote Shortcuts Keys List
1. Format
| Ctrl+Shift+>/< |
Increase/ decrease font size of selected text |
| Ctrl+Shift+H |
Highlight selected text |
| Ctrl+B |
Format selected text Bold; press again to un-apply |
| Ctrl+I |
Format Italic |
| Ctrl+U |
Format Underline |
| Ctrl+- |
Format strikethrough |
| Ctrl+= |
Format subscript |
| Ctrl+Shift+= |
Format superscript |
| Ctrl+Shift+C/Ctrl+Shift+V |
Copy/ paste formatting of selected text |
| Ctrl+Shift+N |
Apply the Normal style |
| Ctrl+. |
Apply bullets to selection; press again to un-apply |
| Ctrl+/ |
Apply numbered list |
| Ctrl+Alt+1 … 6 |
Apply heading style 1 thru 6 |
| Alt+Shift+Arrow Right/Arrow Left |
Indent/ outdent paragraph |
| Ctrl+R/Ctrl+L |
Align Right/ Left |
| Ctrl+Shift+T |
Select Title of page |
| Alt+Shift+Arrow Up/Arrow Down |
Move current line or selected lines up/ down |
| Shift+Enter |
Insert a line break without starting a new paragraph |
| Ctrl+K |
Insert a hyperlink |
2. Basic Editing and Formatting
| Ctrl+Z/Y |
Undo/ redo last action |
| Ctrl+Arrow Left/Arrow Right |
Move one word left/ right |
| Ctrl+Arrow Down/Arrow Up |
Move to next/ previous paragraph |
| Home/End |
Move to beginning/ end of the line |
| Ctrl+Home/End |
Move to top/ bottom of current page |
| Page Up/Page Down |
Move one page up/ down in current page |
| Ctrl+Delete |
Delete one word to the right of cursor |
| Ctrl+Backspace |
Delete one word to the left of cursor |
| Ctrl+X/Ctrl+C/Ctrl+V |
Cut/ copy/ paste selection |
| Shift+Home/End |
Select to the beginning/ end of line |
| Ctrl+A 1x |
Select all of Line |
| Ctrl+A 2x |
Select all of Comment Section |
| Ctrl+A 3x |
Select all of current page |
| Ctrl+Shift+- |
Select current paragraph and its subordinate paragraphs |
| Shift+F10 |
Bring up context menu for any note, tab, or any other object that currently has focus (Simulate right mouse-button) |
3. OneNote Window
| Ctrl+Shift+R |
Show or hide Ruler lines on current page |
| Ctrl+Shift+[/] |
Increase/ decrease width of page tab (typically on the right) |
| Ctrl+Shift+Alt+[/] |
Increase/ decrease width of sections tab (typically on the left) |
| Alt+F1 |
Show or hide section tab |
| Ctrl+Shift+Alt++/- |
Zoom in/ out |
| Ctrl+F1 |
Show or hide Office ribbon |
| F11 |
Turn full-screen view on or off |
| Ctrl+Alt+D |
Dock/ undock OneNote program window to desktop |
| Ctrl+M |
Replicate OneNote window |
| Ctrl+Shift+M |
Open a small OneNote window to create side note |
| Win+N |
Create a new side note |
| Ctrl+Alt+N |
Create a new page below current page tab at the same level |
| Ctrl+Shift+Alt+N |
Create a new subpage below current page |
4. Manage Pages, Notebooks and Sections
| Ctrl+T |
Create new section |
| Ctrl+Alt+M |
Move or copy current page |
| Ctrl+Page Down/Page Up |
Go to next/ previous page in section |
| Ctrl+Tab/Ctrl+Shift+Tab |
Go to next/ previous section |
| Alt+Home/End |
Go to first/ last page in the section |
| Alt+Page Up/Page Down |
Go to first/ last page in the currently visible set of page tabs |
| Alt+Arrow Left/Arrow Right |
Go back to last/ next page opened |
| Ctrl+G |
Move focus to Notebook area (typically on the left); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel |
| Ctrl+Alt+G |
Move focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel |
| Ctrl+Shift+G |
Move focus to Section area (typically on the top); continue with Arrow Left/Arrow Right to select section. Press Escape to cancel |
| Ctrl+Shift+G, Shift+F10, M |
Open move option for current section |
| Ctrl+O |
Open notebook |
| Ctrl+Alt+Shift+O |
Open a section |
| Ctrl+Shift+A |
Select current page tab |
5. OneNote Tables
| Tab |
Create able by adding a second column to already typed text. |
| Create another column in table with a single row. |
| Enter |
Create another row when at the end cell of a table. Press Enter a second time to finish the table |
| Ctrl+Enter |
Create row below current row in table |
| Alt+Enter |
Create another paragraph in same cell in table |
| Ctrl+Alt+R |
Create column to the right of current column in table |
| Ctrl+Alt+E |
Create column to the left of current column in table |
| Enter |
Create row above the current one in table (when the cursor is at the beginning of any row) |
| Press Delete twice |
Delete current empty row in table (when the cursor is at the beginning of the row) |
6. Add Items
| Alt+Shift+D |
Insert current Date |
| Alt+Shift+T |
Insert current Time |
| Alt+Shift+F |
Insert current date and time |
| Alt+N, F |
Insert document or File on current page |
| Alt+N, O |
Insert document or file as a printout on current page |
| Alt+Shift+P |
Show or hide document printouts on current page (when running OneNote in High Contrast mode) |
| Alt+N, P |
Insert Picture from file |
| Alt+N, S |
Insert picture from Scanner or a camera. |
| Win+S |
Insert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar |
7. Outlines
| Alt+Shift+1 … 9 |
Show Level 1 through 9 |
| Alt+Shift+0 |
Expand all levels |
| Tab/Shift+Tab |
Increase/ decrease indent by one level |
| Alt+Shift+[/] |
Expand collapsed outline |
| Alt+Shift+- |
Collapse expanded outline |
8. Tag Notes
| Ctrl+1 |
Apply, mark, or clear ‘To-Do’ tag |
| Ctrl+2 |
Apply or clear ‘Important’ tag |
| Ctrl+3 |
Apply or clear ‘Question’ tag |
| Ctrl+4 |
Apply or clear ‘Remember for later’ tag |
| Ctrl+5 |
Apply or clear ‘Definition’ tag |
| Ctrl+6 … Ctrl+9 |
Apply or clear a custom tag |
| Ctrl+0 (zero) |
Remove all note tags from selected notes |
9. Search Notes
| Ctrl+E |
Move insertion point to search box to search all notebooks |
| Arrow Down |
While searching all notebooks, preview next result |
| Enter |
While searching all notebooks, go to selected result and dismiss search |
| Ctrl+E, Tab, Space |
Change the search scope |
| Alt+O after searching |
Open the Search Results pane |
| Ctrl+F |
Search only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F |
| F3 (or Enter) |
While searching current page, move to next result |
| Shift+F3 |
While searching current page, move to previous result |
| Esc |
Dismiss search and return to page |
10. Outlook 2016 Integration
| Ctrl+Shift+E |
Send selected pages in an Email |
| Ctrl+Shift+1 |
Create a Today Outlook task from selected note |
| Ctrl+Shift+2 |
Create a Tomorrow Outlook task |
| Ctrl+Shift+3 |
Create a This Week Outlook task |
| Ctrl+Shift+4 |
Create a Next Week Outlook task |
| Ctrl+Shift+5 |
Create a No Date Outlook task |
| Ctrl+Shift+K |
Open the selected Outlook task |
| Ctrl+Shift+9 |
Mark the selected Outlook task as complete |
| Ctrl+Shift+0 |
Delete selected Outlook task |
| Shift+F9 |
Sync changes in current shared notebook |
| F9 |
Sync changes in all shared notebooks |
| Ctrl+Q |
Mark current page as unread |
11. The Rest
| F7 |
Check spelling |
| Shift+F7 |
Open research pane and thesaurus for the currently selected word |
| Ctrl+Shift+W |
Execute action suggested on the Information Bar if it appears at the top of a page |
| Ctrl+Alt+L |
Lock all password-protected sections |
| Ctrl+Shift+* |
Expand or collapse the subordinate tabs of a page group |
| Ctrl+P |
Print the current page |
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
Sir, 11/4/2022.
Very very useful short cut keys you have given.
Thanking you.
Hoping to receive more and more Tips and notes in future too.
Kanhaiyalal Newaskar.