You can request a duplicate copy of your marksheet from your school, college, or university if you’ve misplaced, damaged, or lost it. Usually, the procedure entails submitting an application with supporting documentation, such as identification documentation, a payment receipt, and the original marksheet details.
The duplicate marksheet will be issued quickly and easily if the correct procedure is followed.
1. Application for Duplicate Marksheet Due to Loss
To,
The Principal,
[School/College Name],
[Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Issuance of Duplicate Marksheet
Respected Sir/Madam,
I am [Your Name], a former student of [School/College Name] from the batch of [Year]. Unfortunately, I have lost my original marksheet for [Class/Examination Name, e.g., Class X or B.Com]. Despite my efforts to locate it, I have been unable to find it.
I kindly request you to issue a duplicate marksheet for the same. I have enclosed a copy of the FIR filed for the lost document and other relevant details required for the process.
Thank you for your assistance. I hope for your kind consideration and a prompt resolution to this matter.
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Your Contact Number]
2. Application for Duplicate Marksheet Due to Damage
To,
The Controller of Examinations,
[University Name],
[Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Marksheet
Respected Sir/Madam,
I am [Your Name], a graduate of [University Name] from the batch of [Year]. My marksheet for [Course/Examination Name] has been severely damaged due to [reason, e.g., water spillage]. As it is required for [reason, e.g., job application], I am unable to use the original document.
I request you to kindly issue a duplicate marksheet. I have attached the damaged marksheet copy along with the required documents and payment receipt for your reference.
Thank you for your understanding and support in addressing this matter.
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Your Contact Number]
3. Application for Duplicate Marksheet for Job Purposes
To,
The Principal,
[School/College Name],
[Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Urgent Request for Duplicate Marksheet
Respected Sir/Madam,
I am [Your Name], a former student of [School/College Name]. My marksheet for [Class/Examination Name] is misplaced, and I urgently need a duplicate copy for a job application. The deadline for submitting the required documents is [specific date].
I request you to issue the duplicate marksheet at the earliest. I have attached a copy of my identity proof and relevant details to expedite the process.
Thank you for your cooperation. I hope for a swift resolution to this matter.
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Your Contact Number]
4. Application for Duplicate Marksheet Due to Natural Calamity
To,
The Controller of Examinations,
[University Name],
[Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Marksheet
Respected Sir/Madam,
I am [Your Name], a student of [University Name] from the batch of [Year]. My marksheet for [Course/Examination Name] was destroyed due to [specific calamity, e.g., floods, fire]. As the original is no longer usable, I request you to issue a duplicate marksheet.
I have enclosed all necessary documents, including a disaster certificate issued by local authorities and my identity proof. Your assistance in processing my request promptly would be greatly appreciated.
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Your Contact Number]
5. Application for Duplicate Marksheet for Higher Studies
To,
The Principal,
[School/College Name],
[Address],
[City, State, Pin Code]
Date: [Insert Date]
Subject: Request for Duplicate Marksheet for Higher Studies
Respected Sir/Madam,
I am [Your Name], a student of [School/College Name], and I completed my [Class/Examination Name, e.g., Class XII or Graduation] in [Year]. As I have misplaced my original marksheet, I am unable to proceed with the admission process for higher studies at [Institute Name].
I request you to issue a duplicate marksheet at the earliest. I have attached all required documents, including my admission offer letter and identity proof, for your reference.
Thank you for your kind assistance. I look forward to your prompt reply.
Yours sincerely,
[Your Name]
[Roll Number/Registration Number]
[Your Contact Number]
Key Points to Consider
Documents Required:
1. Application letter addressed to the respective authority (e.g., Principal, Controller of Examinations).
2. Proof of identity (e.g., Aadhaar card, passport).
3. Copy of the FIR or lost certificate declaration (if applicable).
4. Copies of other academic documents (if available).
5. Payment receipt for duplicate marksheet issuance.
Contact the Authority: Visit or contact the school, college, or university to understand the specific procedure and ensure all documents are in order.
Fee Payment: Be prepared to pay a nominal fee for processing the duplicate marksheet.
Follow-Up: Retain the receipt of your application and follow up if the issuance takes longer than the expected timeline
Obtaining a duplicate marksheet is a straightforward process if you follow the required steps and submit the necessary documents.
Each application should clearly state the reason and include accurate details to avoid delays.
By adhering to the guidelines, you can ensure a smooth and timely resolution to your request.
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[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
