You can use Google Docs to create and edit documents in your favorite online browser or on your iPhone, iPad, or Android device. Collaboration is a key aspect of the productivity tool, as it allows you to work on a project with others at the same time while also leaving comments and recommended revisions.
For millions of people all across the world, Google Docs has become an indispensable tool.
1 What is Google Docs, exactly?
Google Docs is Google’s version of a word processor, and it competes with Microsoft Word and Apple’s Pages. Google Docs lets you immediately start writing and modifying documents, with all of the formatting and stylistic features you’d expect from conventional document-creation software.
2 How can I get into Google Docs?
To get started with Docs on your PC or Mac, go to the Google Docs website.
The apps are also available on the iOS App Store and Google Play Store for iPhone, iPad, and Android.
3 Does it cost anything to use Google Docs?
It is entirely dependent on how you use Google Docs. While most consumers can use Google Docs for free and pay for varying amounts of Google Drive storage, certain businesses and organizations use G Suite, Google’s suite of business and organizational software.
If your firm utilizes G Suite, the Basic plan starts at $5 per month per user. G Suite Business is $10 per month per user.
4 Is it possible for me to work on documents with others?
While competing applications now have these features, Google Docs has long been known for its collaborative capabilities. You may invite others to edit, propose changes, and more in your document, whether it’s for a school assignment or a job project. Multiple people can work on the same document at the same time, and you’ll be able to view the changes as they happen.
5 Is it possible to limit who gets access to a document?
- When it comes to distributing a document, there are several options available.
- First, decide who will have access to the document:
- Without having to sign in, anyone on the internet may discover and view the document.
- On: Anyone given the document’s URL can see it without logging in.
- Off: The material is only accessible to those who have been expressly invited.
You must also choose an access level for everybody who is invited to the document: view, view, and remark, or view, comment, and edit.
Suggested Edits is another feature of Google Docs. If someone has commenting access, they can recommend particular adjustments for a document that deserves special attention, and the document’s author can examine them before they’re included.
A list of Google Docs keyboard shortcuts that speed up your work and these shortcuts also save you a lot of time when you’re doing multitasking Below is the list of some common ones for a PC that you might find helpful. We’ve also put together a handy guide that you can download in the show notes at the bottom of this page.
Keyboard shortcuts List for Google Docs
Common actions
| Copy | Ctrl + c |
| Cut | Ctrl + x |
| Paste | Ctrl + v |
| Paste without formatting | Ctrl + Shift + v |
| Undo | Ctrl + z |
| Redo | Ctrl + Shift + z |
| Insert or edit link | Ctrl + k |
| Open link | Alt + Enter |
| Show common keyboard shortcuts | Ctrl + / |
| Save | Ctrl + s |
| Ctrl + p | |
| Open | Ctrl + o |
| Find | Ctrl + f |
| Find and replace | Ctrl + h |
| Find again | Ctrl + g |
| Find previous | Ctrl + Shift + g |
| Hide the menus (compact mode) | Ctrl + Shift + f |
| Insert page break | Ctrl + Enter |
| Search the menus | Alt + / |
| Alt + Shift + z | |
| Google Chrome: Alt + z | |
| Repeat last action | Ctrl + y |
| Text formatting | |
| Bold | Ctrl + b |
| Italicize | Ctrl + i |
| Underline | Ctrl + u |
| Strikethrough | Alt + Shift + 5 |
| Superscript | Ctrl + . |
| Subscript | Ctrl + , |
| Copy text formatting | Ctrl + Alt + c |
| Paste text formatting | Ctrl + Alt + v |
| Clear text formatting | Ctrl + \ |
| Ctrl + Space | |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Paragraph formatting | |
| Increase paragraph indentation | Ctrl + ] |
| Decrease paragraph indentation | Ctrl + [ |
| Apply normal text style | Ctrl + Alt + 0 |
| Apply heading style [1-6] | Ctrl + Alt + [1-6] |
| Left align | Ctrl + Shift + l |
| Center align | Ctrl + Shift + e |
| Right align | Ctrl + Shift + r |
| Justify | Ctrl + Shift + j |
| Numbered list | Ctrl + Shift + 7 |
| Bulleted list | Ctrl + Shift + 8 |
| Move paragraph up/down | Ctrl + Shift + Up/down arrow |
| Images and drawings | |
| Alt text | Ctrl + Alt + y |
| Resize larger | Ctrl + Alt + k |
| Resize larger horizontally | Ctrl + Alt + b |
| Resize larger vertically | Ctrl + Alt + i |
| Resize smaller | Ctrl + Alt + j |
| Resize smaller horizontally | Ctrl + Alt + w |
| Resize smaller vertically | Ctrl + Alt + q |
| Rotate clockwise by 15° | Alt + Right arrow |
| Rotate counterclockwise by 15° | Alt + Left arrow |
| Rotate counterclockwise by 1° | Alt + Shift + Left arrow |
| Rotate clockwise by 1° | Alt + Shift + Right arrow |
| Close drawing editor | Shift + Esc |
| Comments and footnotes | |
| Insert comment | Ctrl + Alt + m |
| Open discussion thread | Ctrl + Alt + Shift + a |
| Enter current comment | Ctrl + Enter |
| Insert footnote | Ctrl + Alt + f |
| Move to current footnote | holding Ctrl + Alt, press e then f |
| Move to next footnote | holding Ctrl + Alt, press n then f |
| Move to previous footnote | holding Ctrl + Alt, press p then f |
| Menus | |
| Context (right-click) menu | Ctrl + Shift + x |
| Ctrl + Shift + \ | |
| File menu | in Google Chrome: Alt + f |
| other browsers: Alt + Shift + f | |
| Edit menu | in Google Chrome: Alt + e |
| other browsers: Alt + Shift + e | |
| View menu | in Google Chrome: Alt + v |
| other browsers: Alt + Shift + v | |
| Insert menu | in Google Chrome: Alt + i |
| other browsers: Alt + Shift + i | |
| Format menu | in Google Chrome: Alt + o |
| other browsers: Alt + Shift + o | |
| Tools menu | in Google Chrome: Alt + t |
| other browsers: Alt + Shift + t | |
| Help menu | in Google Chrome: Alt + h |
| other browsers: Alt + Shift + h | |
| Accessibility menu | in Google Chrome: Alt + a |
| (present when screen reader support is enabled) | other browsers: Alt + Shift + a |
| Input Tools menu | Ctrl + Alt + Shift + k |
| (available in documents in non-Latin languages) | |
| Show your browser’s context menu | Shift + right-click |
Text selection with keyboard
| Select all | Ctrl + a |
| Extend selection one character | Shift + Left/right arrow |
| Extend selection one line | Shift + Up/down arrow |
| Extend selection one word | Ctrl + Shift + Left/right arrow |
| Extend selection to the beginning of the line | Shift + Home |
| Extend selection to the end of the line | Shift + End |
| Extend selection to the beginning of the document | Ctrl + Shift + Home |
| Extend selection to the end of the document | Ctrl + Shift + End |
| Select current list item | holding Ctrl + Alt + Shift, press e then i |
| Select all list items at current level | holding Ctrl + Alt + Shift, press e then o |
| Text selection with mouse | |
| Select word | Double-click |
| Extend selection one word at a time | Double-click + drag |
| Select paragraph | Triple-click |
| Extend selection one paragraph at a time | Triple-click + drag |
Screen reader support
| Enable screen reader support | Ctrl + Alt + z |
| Alt + Shift + ~ | |
| Enable braille support | Ctrl + Alt + h |
| Speak selection | Ctrl + Alt + x |
| Speak from cursor location | Ctrl + Alt + r |
| Announce cursor location | holding Ctrl + Alt, press a then l |
| Announce formatting at cursor location | holding Ctrl + Alt, press a then f |
| Speak the table column and row header | holding Ctrl + Alt + Shift, press t then h |
| Speak the table cell location | holding Ctrl + Alt + Shift, press t then n |
| Speak the table row header | holding Ctrl + Alt + Shift, press t then r |
| Speak the table column header | holding Ctrl + Alt + Shift, press t then c |
| Show live edits | Ctrl + Alt + Shift + r |
Document navigation
| Show document outline | holding Ctrl + Alt, press a then h |
| Move to next heading | holding Ctrl + Alt, press n then h |
| Move to previous heading | holding Ctrl + Alt, press p then h |
| Move to next heading [1-6] | holding Ctrl + Alt, press n then [1-6] |
| Move to previous heading [1-6] | holding Ctrl + Alt, press p then [1-6] |
| Move to next graphic | holding Ctrl + Alt, press n then g |
| (image or drawing) | |
| Move to previous graphic | holding Ctrl + Alt, press p then g |
| (image or drawing) | |
| Move to next list | holding Ctrl + Alt, press n then o |
| Move to previous list | holding Ctrl + Alt, press p then o |
| Move to next item in the current list | holding Ctrl + Alt, press n then i |
| Move to previous item in the current list | holding Ctrl + Alt, press p then i |
| Move to next link | holding Ctrl + Alt, press n then l |
| Move to previous link | holding Ctrl + Alt, press p then l |
| Move to next bookmark | holding Ctrl + Alt, press n then b |
| Move to previous bookmark | holding Ctrl + Alt, press p then b |
| Move to next formatting change | holding Ctrl + Alt, press n then w |
| Move to previous formatting change | holding Ctrl + Alt, press p then w |
| Move to next edit | holding Ctrl + Alt, press n then r |
| (while viewing revision history or new changes) | Ctrl + Alt + k |
| Move to previous edit | holding Ctrl + Alt, press p then r |
| (while viewing revision history or new changes) | Ctrl + Alt + j |
| Table navigation | |
| Move to the start of the table | holding Ctrl + Alt + Shift, press t then s |
| Move to the end of the table | holding Ctrl + Alt + Shift, press t then d |
| Move to the start of the table column | holding Ctrl + Alt + Shift, press t then i |
| Move to the end of the table column | holding Ctrl + Alt + Shift, press t then k |
| Move to the next table column | holding Ctrl + Alt + Shift, press t then b |
| Move to the previous table column | holding Ctrl + Alt + Shift, press t then v |
| Move to the start of the table row | holding Ctrl + Alt + Shift, press t then j |
| Move to the end of the table row | holding Ctrl + Alt + Shift, press t then l |
| Move to the next table row | holding Ctrl + Alt + Shift, press t then m |
| Move to the previous table row | holding Ctrl + Alt + Shift, press t then g |
| Exit table | holding Ctrl + Alt + Shift, press t then e |
| Move to the next table | holding Ctrl + Alt + Shift, press n then t |
| Move to the previous table | holding Ctrl + Alt + Shift, press p then t |
| Other tools and navigation | |
| Open revision history | Ctrl + Alt + Shift + h |
| Open Explore tool | Ctrl + Alt + Shift + i |
| Open spelling/grammar | Ctrl + Alt + x |
| F7 | |
| Open dictionary | Ctrl + Shift + y |
| Word count | Ctrl + Shift + c |
| Start voice typing | Ctrl + Shift + s |
| (available in Chrome browsers) | |
| Go to side panel | Ctrl + Alt + . |
| Ctrl + Alt + , | |
| Page up | Page Up |
| Page down | Page Down |
| Move to next misspelling | Ctrl + ‘ |
| Move to previous misspelling | Ctrl + ; |
| Insert or move to header | holding Ctrl + Alt, press o then h |
| Insert or move to footer | holding Ctrl + Alt, press o then f |
| Move focus to popup | holding Ctrl + Alt, press e then p |
| (for links, bookmarks, and images) | |
| Move focus out of editing area | Ctrl + Alt + Shift + m |
| Show person or group info | Alt + Right arrow |
Mac Shortcuts List for Google Docs
Common actions
| Copy | ⌘ + c |
| Cut | ⌘ + x |
| Paste | ⌘ + v |
| Paste without formatting | ⌘ + Shift + v |
| Undo | ⌘ + z |
| Redo | ⌘ + Shift + z |
| Insert or edit link | ⌘ + k |
| Open link | Option + Enter |
| Show common keyboard shortcuts | ⌘ + / |
| Save | ⌘ + s |
| Every change is automatically saved in Drive | |
| ⌘ + p | |
| Open | ⌘ + o |
| Find | ⌘ + f |
| Find and replace | ⌘ + Shift + h |
| Find again | ⌘ + g |
| Find previous | ⌘ + Shift + g |
| Hide the menus (compact mode) | Ctrl + Shift + f |
| Insert page break | ⌘ + Enter |
| Search the menus | Option + / |
| Ctrl + Option + z | |
| Repeat last action | ⌘ + y |
| Text formatting | |
| Bold | ⌘ + b |
| Italicize | ⌘ + i |
| Underline | ⌘ + u |
| Strikethrough | ⌘ + Shift + x |
| Superscript | ⌘ + . |
| Subscript | ⌘ + , |
| Copy text formatting | ⌘ + Option + c |
| Paste text formatting | ⌘ + Option + v |
| Clear text formatting | ⌘ + \ |
| Increase font size | ⌘ + Shift + > |
| Decrease font size | ⌘ + Shift + < |
Paragraph formatting |
|
| Increase paragraph indentation | ⌘ + ] |
| Decrease paragraph indentation | ⌘ + [ |
| Apply normal text style | ⌘ + Option + 0 |
| Apply heading style [1-6] | ⌘ + Option + [1-6] |
| Left align | ⌘ + Shift + l |
| Center align | ⌘ + Shift + e |
| Right align | ⌘ + Shift + r |
| Justify | ⌘ + Shift + j |
| Numbered list | ⌘ + Shift + 7 |
| Bulleted list | ⌘ + Shift + 8 |
| Move paragraph up/down | Ctrl + Shift + Up/down arrow |
| Images and drawings | |
| Alt text | ⌘ + Option + y |
| Resize larger | ⌘ + Ctrl + k |
| Resize larger horizontally | ⌘ + Ctrl + b |
| Resize larger vertically | ⌘ + Ctrl + i |
| Resize smaller | ⌘ + Ctrl + j |
| Resize smaller horizontally | ⌘ + Ctrl + w |
| Resize smaller vertically | ⌘ + Ctrl + q |
| Rotate clockwise by 15° | Option + Right arrow |
| Rotate counterclockwise by 15° | Option + Left arrow |
| Rotate counterclockwise by 1° | Option + Shift + Left arrow |
| Rotate clockwise by 1° | Option + Shift + Right arrow |
| Close drawing editor | ⌘ + Esc |
| Shift + Esc | |
| Comments and footnotes | |
| Insert comment | ⌘ + Option + m |
| Open discussion thread | ⌘ + Option + Shift + a |
| Enter current comment | Ctrl + Enter |
| Insert footnote | ⌘ + Option + f |
| Move to current footnote | holding Ctrl + ⌘, press e then f |
| Move to next footnote | holding Ctrl + ⌘, press n then f |
| Move to previous footnote | holding Ctrl + ⌘, press p then f |
Menus |
|
| Context (right-click) menu | ⌘ + Shift + \ |
| File menu | Ctrl + Option + f |
| Edit menu | Ctrl + Option + e |
| View menu | Ctrl + Option + v |
| Insert menu | Ctrl + Option + i |
| Format menu | Ctrl + Option + o |
| Tools menu | Ctrl + Option + t |
| Help menu | Ctrl + Option + h |
| Accessibility menu | Ctrl + Option + a |
| (present when screen reader support is enabled) | |
| Input Tools menu | ⌘ + Option + Shift + k |
| (available in documents in non-Latin languages) | |
| Toggle input controls | ⌘ + Shift + k |
| (available in documents in non-Latin languages) | |
| Show your browser’s context menu | Shift + right-click |
| Text selection with keyboard | |
| Select all | ⌘ + a |
| Extend selection one character | Shift + Left/right arrow |
| Extend selection one line | Shift + Up/down arrow |
| Extend selection to the beginning of the line | Shift + Fn + Left arrow |
| Extend selection one paragraph | Option + Shift + Up/Down arrow |
| Extend selection to the end of the line | Shift + Fn + Right arrow |
| Extend selection to the beginning of the document | ⌘ + Shift + Up arrow |
| Extend selection to the end of the document | ⌘ + Shift + Down arrow |
| Select a current list item | holding Ctrl + ⌘ + Shift, press e then i |
| Select all list items at the current level | holding Ctrl + ⌘ + Shift, press e then o |
| Text selection with the mouse | |
| Select word | Double-click |
| Extend selection one word at a time | Double-click + drag |
| Select paragraph | Triple-click |
| Extend selection one paragraph at a time | Triple-click + drag |
| Screen reader support | |
| Enable screen reader support | Option + ⌘ + z |
| Enable braille support | ⌘ + Option + h |
| Speak selection | holding Ctrl + ⌘ , press a then x |
| Speak from the cursor location | holding Ctrl + ⌘ , press a then r |
| Announce cursor location | holding Ctrl + ⌘, press a then l |
| Announce formatting at the cursor location | holding Ctrl + ⌘, press a then f |
| Speak the table column and row header | holding Ctrl + ⌘ + Shift, press t then h |
| Speak the table cell location | holding Ctrl + ⌘ + Shift, press t then n |
| Speak the table row header | holding Ctrl + ⌘ + Shift, press t then r |
| Speak the table column header | holding Ctrl + ⌘ + Shift, press t then c |
| Show live edits | ⌘ + Option + Shift + r |
| Document navigation | |
| Show document outline | holding Ctrl + ⌘, press a then h |
| Move to the next heading | holding Ctrl + ⌘, press n then h |
| Move to the previous heading | holding Ctrl + ⌘, press p then h |
| Move to the next heading [1-6] | holding Ctrl + ⌘, press n then [1-6] |
| Move to the previous heading [1-6] | holding Ctrl + ⌘, press p then [1-6] |
| Move to next media | holding Ctrl + ⌘, press n then g |
| (image or drawing) | |
| Move to previous media | holding Ctrl + ⌘, press p then g |
| (image or drawing) | |
| Move to the next list | holding Ctrl + ⌘, press n then o |
| Move to the previous list | holding Ctrl + ⌘, press p then o |
| Move to the next item in the current list | holding Ctrl + ⌘, press n then i |
| Move to the previous item in the current list | holding Ctrl + ⌘, press p then i |
| Move to the next link | holding Ctrl + ⌘, press n then l |
| Move to the previous link | holding Ctrl + ⌘, press p then l |
| Move to the next bookmark | holding Ctrl + ⌘, press n then b |
| Move to the previous bookmark | holding Ctrl + ⌘, press p then b |
| Move to the next formatting change | holding Ctrl + ⌘, press n then w |
| Move to previous formatting change | holding Ctrl + ⌘, press p then w |
| Move to the next edit | holding Ctrl + ⌘, press n then r |
| (while viewing revision history or new changes) | |
| Move to the previous edit | holding Ctrl + ⌘, press p then r |
| (while viewing revision history or new changes) | |
| Table navigation | |
| Move to the start of the table | holding Ctrl + ⌘ + Shift, press t then s |
| Move to the end of the table | holding Ctrl + ⌘ + Shift, press t then d |
| Move to the start of the table column | holding Ctrl + ⌘ + Shift, press t then i |
| Move to the end of the table column | holding Ctrl + ⌘ + Shift, press t then k |
| Move to the next table column | holding Ctrl + ⌘ + Shift, press t then b |
| Move to the previous table column | holding Ctrl + ⌘ + Shift, press t then v |
| Move to the start of the table row | holding Ctrl + ⌘ + Shift, press t then j |
| Move to the end of the table row | holding Ctrl + ⌘ + Shift, press t then l |
| Move to the next table row | holding Ctrl + ⌘ + Shift, press t then m |
| Move to the previous table row | holding Ctrl + ⌘ + Shift, press t then g |
| Exit table | holding Ctrl + ⌘ + Shift, press t then e |
| Move to the next table | holding Ctrl + ⌘ + Shift, press n then t |
| Move to the previous table | holding Ctrl + ⌘ + Shift, press p then t |
| Other tools and navigation | |
| Open revision history | ⌘ + Option + Shift + h |
| Open Explore tool | ⌘ + Option + Shift + i |
| Open spelling/grammar | ⌘ + Option + x |
| Fn + F7 | |
| Open dictionary | ⌘ + Shift + y |
| Word count | ⌘ + Shift + c |
| Start voice typing | ⌘ + Shift + s |
| (available in Chrome browsers) | |
| Go to the side panel | ⌘ + Option + . |
| ⌘ + Option + , | |
| Page up | Fn + Up arrow |
| Page down | Fn + Down arrow |
| Move to next misspelling | ⌘ + ‘ |
| Move to previous misspelling | ⌘ + ; |
| Insert or move to header | holding Ctrl + ⌘, press o then h |
| Insert or move to footer | holding Ctrl + ⌘, press o then f |
| Move focus to popup | holding Ctrl + ⌘, press e then p |
| (for links, bookmarks, and images) | |
| Move focus out of document text | ⌘ + Option + Shift + m |
| Return focus to document text | Esc |
| Show person or group info | Option + Right arrow |
That’s it! If you liked this article, then definitely share it with your friends on social media, so that they too can get this information.
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Nazim Khan (Author) 📞 +91 9536250020
[MBA in Finance]
Nazim Khan is an expert in Microsoft Excel. He teaches people how to use it better. He has been doing this for more than ten years. He is running this website (TechGuruPlus.com) and a YouTube channel called "Business Excel" since 2016. He shares useful tips from his own experiences to help others improve their Excel skills and careers.
